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- [Instructor] The OF-297, Emergency Equipment Shift Ticket,
or shift ticket, is the document used
to record compensable hours for the use of equipment
provided by contractors and cooperators.
This module provides guidance on completing,
reviewing, and approving shift tickets,
and highlights areas where errors may occur.
At the conclusion of this module, employees,
contractors, cooperators, and supervisors
will have a basic understanding of this process.
Emergency Equipment Shift Tickets
are a four-page carbon-copy set.
When filling out the shift ticket for the day,
contractors and operators should ensure
that they are using all four pages in the set,
starting with the pink copy.
As vendors complete the pink shift ticket,
that information will be duplicated
to the gold, blue, and white forms.
Let's walk through the steps when completing a shift ticket.
Block 1, Agreement Number, and Block 2, Contractor,
can be found on the contract or agreement.
The information for Block 3, Incident or Project Name,
and Block 4, Incident Number, can be found
on the resource order.
Although a specific block is not designated,
the resource order number, for example, E-101,
should be written in the upper right corner
of the form, as shown here.
The specific operator or operators for the equipment
should be listed in Block 5.
Every operator should be listed as rates may vary
based on the number of operators.
If additional room is needed for operator names,
use Block 14.
Equipment Make and Model should be listed in Blocks 6 and 7.
List the equipment's Serial Number and License Number
in Blocks 9 and 10.
If equipment, such as a dozer,
does not have a license plate, this can be left blank.
Note that in Blocks 6 through 10, the information
is recorded for the primary piece of equipment
that was ordered, and not for the secondary equipment,
such as the transport.
If there's a discrepancy between the equipment information
and what is on the agreement or resource order,
notify your incident supervisor immediately for guidance.
Block 8, Operator Furnished By,
and Block 11, Operating Supplies Furnished By,
indicate whether these are provided
by the government or contractor.
This information can be found in the contract or agreement.
Block 12, Date, and Block 13, Equipment Use,
are used to record equipment operational periods.
In the Hours/Days/Miles portion of Block 13,
one of the options must be circled.
This option refers back to how the equipment is paid,
as listed in the agreement.
In the Special column of Block 13,
identify unique circumstances, such as travel or staging.
To ensure work/rest guidelines are being met,
operational hours should be recorded even if an operator
is working under a daily or mileage-based rate.
If two pieces of equipment are ordered together,
such as a dozer and transport,
the time can be recorded on one shift ticket.
Block 14, Remarks, is used
to provide additional information,
such as odometer readings, break-downs,
double shifts, or other unique circumstances.
Block 15, Equipment Status, should be checked appropriately.
The contractor or operator and the incident supervisor
should review the shift ticket
and sign Blocks 17, 18, and 19.
Once the form is complete, the pink and blue copies
should be provided to the finance section,
and the resource retains the remaining copies.
The shift tickets will then be reviewed and used
to generate an OF-286, Emergency Equipment Use Invoice.
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When Equipment Shift Tickets are properly completed,
it helps to ensure that accurate and timely payments
are made to contractors and cooperators.